Privacy Policy

At eVote Solutions, we are committed to protecting your privacy and ensuring the security of your personal information. Click on any section below to learn more.

Effective: April 1, 2026
Updated: April 1, 2026

We Don't Sell Data

Your information is never sold to third parties

Secret Ballots

Your vote is never linked to your identity

CCPA Compliant

Full compliance with California privacy laws

Privacy Policy Details

Welcome to eVote Solutions ("Company," "we," "our," or "us"). We respect your privacy and are committed to protecting the personal information of users who access our website and online voting platform at www.eVoteSolutions.com.

This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our services, particularly in connection with homeowner association (HOA) elections and voting services.

We may collect the following types of information:

Personal Information

  • Name
  • Property address
  • Mailing address
  • Email address
  • Phone number
  • HOA membership status
  • Account login credentials

Voting Information

  • Ballot participation status (e.g., whether a ballot was submitted)
  • Authentication data used to verify eligibility

Technical Information

  • IP address
  • Browser type
  • Device information
  • Access times and usage data
  • Cookies and tracking technologies

We are committed to maintaining secret ballots. Your actual vote selections are not linked to your identity once your ballot is cast, except as required for lawful election administration.

Important: We are committed to maintaining secret ballots. Your actual vote selections are not linked to your identity once your ballot is cast, except as required for lawful election administration.

We use your information to:

  • Administer HOA elections and voting processes
  • Verify voter eligibility and prevent fraud
  • Deliver ballots and election materials
  • Provide customer support
  • Improve platform functionality and security
  • Comply with legal obligations, including the California Davis-Stirling Act
  • Communicate important election-related updates

For users in California, we process personal information in accordance with the California Consumer Privacy Act (CCPA/CPRA) and applicable laws governing HOA elections.

We do not sell personal information.

We may share information with:

  • HOA clients and their authorized representatives (for election administration purposes only)
  • Service providers (e.g., hosting, email delivery, security services)
  • Legal authorities when required by law or to protect rights and security

We implement industry-standard security measures, including:

  • Encryption of data in transit (SSL/TLS)
  • Secure authentication protocols
  • Access controls and audit logs
  • Separation of voter identity from ballot selections

We retain information only as long as necessary to:

  • Complete election services
  • Comply with legal and contractual obligations
  • Maintain election records as required under California law

Under the CCPA/CPRA, California residents have the right to:

  • Request access to personal information we collect
  • Request deletion of personal information (subject to legal obligations)
  • Request correction of inaccurate information
  • Opt-out of the sale of personal data (we do not sell data)
  • Limit use of sensitive personal information

We use cookies and similar technologies to:

  • Maintain secure login sessions
  • Improve website functionality
  • Analyze usage trends

Our website may contain links to third-party websites. We are not responsible for the privacy practices of those sites.

Our services are not directed to individuals under the age of 18. We do not knowingly collect information from children.

We may update this Privacy Policy from time to time. Updates will be posted on this page with a revised "Last Updated" date.

If you have questions about this Privacy Policy or our data practices, please contact:

eVote Solutions

๐Ÿ“ง Email: Support@eVoteSolutions.com

๐ŸŒ Website: www.eVoteSolutions.com

eVote Solutions is committed to maintaining the integrity of HOA elections by:

  • Ensuring compliance with California Civil Code ยงยง 5100โ€“5145
  • Maintaining voter anonymity and ballot secrecy
  • Providing transparent and auditable election processes
  • Acting as an independent third-party election service provider

Have Questions?

Our privacy team is here to answer any questions you may have about how we collect, use, and protect your information.